Access to Archival Documents of the National Library of the Czech Republic Published from 1801 to the Present
Directive in writing
National Archival Collection - an archival collection of documents
published on today´s territory of the Czech Republic (if need be Czechoslovakia)
from 1901 up to the present and completed with foreign bohemical
documents.
Archival Collection of the 19th Century – an archival collection of
documents published on today´s territory of the Czech Republic (if need be
Czechoslovakia) from 1801 up to 1900 and completed with foreign bohemical
documents.
Selected Archival Collections - e.g. shelf mark 52, 60 (Vlček´s Library),
71 (Šalda´s Library), 72, 73, Diss D, Diss T, Kand, H + Roman numeral –
militaria.
Library items kept in the aforementioned collections are available only
exceptionally under the strict conditions of the special collection preservation
restrictions, and only in rightful cases (see below). The items are issued as
check-in loans either in the Hostivař
Central Depository Reading Room or in the
Scholars Reading Room,
depending on the place of storage.
Loans to Users
Registered users (researchers), interested in studying any item included in the
Library Archival Collections published from 1801 to the present, shall submit a
duly completed request form at the Consultancy and Information Desk in the
Main Hall of the National
Library of the Czech Republic, located at the Klementinum. Authorized members of
staff will check whether the request is rightful, i.e. whether the requested
title is not accessible in other National Library Collections. The document on
loan to another user is not considered to be inaccessible.
In case of the rightful request, the library item is delivered to and issued as
a check-in loan in:
- the Scholars Reading Room under specific preservation restrictions, if it is in the Archival Collections published after 1800 kept in the Klementinum (smaller part),
- the Hostivař Central Depository Reading Room according to the Hostivař Central Depository Reading Room Regulations if it is in the Archival Collections published after 1800 kept in the Hostivař Central Depository,
The delivery to and issue in other Reading Rooms is not possible.
Users may ask for the information about the processing of their request in the
Main Hall or in the Scholars Reading Room, both at the Klementinum. The request
for loan will be executed within three business days after submitting the duly
completed request form. In the Hostivař Central Depository Reading Room, the
items are reserved one month after submitting the completed request form or the
user´s last visit. In the Scholars Reading Room, the items are reserved one week
after the issue of the document or user´s last visit. If the user does not come
to study within the period mentioned above, the reservation is cancelled. The
number of library items issued for check-in loan and /or for reservation is
limited to five units. In case of periodals, the number of items may be extended
with prior permission from the Reading Room staff.
Shelf mark 71 (Šalda´s Library) – unless the item included in the Šalda´s
Library is the only copy in the collections of the National Library of the Czech
Republic, it is made available only after submitting proof of the purpose of
study of /research in F. X. Šalda (confirmation of University or other
scientific institution and, if need be, proof of user´s publishing activity).
Exception: In case of the request for loan submitted by a handicapped user,
who cannot visit the Hostivař Central Depository, the item is delivered to the
Scholars Reading Room, where it
is available under the specific
preservation restrictions.
Staff Loans to the National Library of the Czech Republic Staff Members
The rightful staff loans are considered those when it is necessary to compare
different copies in the collections of the National Library of the Czech
Republic with the purpose of the exact identification of the particular edition.
The rightful staff loan is limited to five business days. A duly completed
request form signed by the head of the particular department or division must
always be submitted.
In other cases, the members of the National Library staff can borrow the
documents, kept in the Library Archival Collections, under the same conditions
as the regular users, regardless the fact that they need a requested title for
their work. The units in the Library Archival Collections cannot be used to
complete the reference libraries.
Prague, 10th October 2007
PhDr. Bohdana Stoklasová
Director, Library Collections and Services
